Data rooms are referred as online rooms which are used for data exchange and storing transactions. However, the disclosure of information during the transaction depends on the authority or the vendor. Conventionally, physical data rooms were used while the diligence processes were carried between two parties. However, to minimize the cost involved in managing physical data rooms, virtual data rooms evolved. A virtual data room is an extranet which provides repository of data that is hosted online and is used to share critical and confidential information with the other party (external customers and partners) over a secure connection. The information or the documents are stored electronically on a server in a virtual data room and only authorized users are granted web-access to these documents post requisite authentication. Virtual data rooms can be used by buyers, accountants, attorneys, and other professionals who frequently exchange critical and confidential documents. Virtual data rooms find profound use when mergers and acquisitions take place, as it is a cost-effective way to eliminate the need for physical data room. Virtual data rooms are advantages as they overcome barriers of physical data rooms which include narrow bandwidth, cost of travel, and use of paper for documentation. Need for timely and secure data exchange between two parties is identified as a major factor contributing towards rise in the virtual data rooms market. Moreover, increase in cross-border transactions and rising competition for online deals which requires high bandwidth is expected to fuel the demand for virtual data rooms in future.
Apart from support for content collaboration among enterprises, virtual data rooms offer collaboration for workflow, and analytics assistance to an organization along with a secure environment. This offers control over the content which is exchanged through the internet. The market for virtual data rooms can be segmented on the basis of applications, and organization type. Virtual data rooms are used for analyzing joint ventures, fundraising, private placements, IP licensing, mergers and acquisitions, and secure document sharing, among others. The use of virtual data rooms depends on the organization type which includes small, medium, and large organizations. As virtual data rooms offer more speed for data transactions and hence, improved accessibility as compared to physical data rooms, therefore virtual data rooms market is expected to show increased growth in near future.
However, online data security is a key concern hindering the market growth. Companies across the globe are innovating solutions to have enhanced secure access to the digital data. Furthermore, cloud services for virtual data rooms are emerging as a key trend for companies to invest in this market. For instance, IDeals Solutions Group S.A provides virtual data rooms for private equity, fund raising, board communications, corporate reporting, and mergers and acquisition (M&A), among other services offered by the company. Apart from IDeals Solutions Group S.A, the prominent players of the market include Firmex Inc, Caplinked, Global KAP Pty Ltd., RR Donnelley, Drooms, V-Rooms, NASDAQ OMX, Merrill Datasite, Intralinks Holdings Inc., HighQ Data room, ShareVault Enterprise, Millnet, iDeals Solutions, Ansarada pty Ltd., and Deal Interative, among others.
Key geographies evaluated in this report are:
Key features of this report